What are data entry goals?

This article walks supervisors and coordinators through the Family Model's data entry goals that are used during data quality check-ins.

Local site staff and national center staff use the ParentChild+ data quality framework to measure data quality within their respective organizations. To assist in workflow management, we design data entry goals to specify data entry expectations for our entire network; however, they do not serve as performance standards.

The purpose of listing each data entry goal is to provide coordinators and early learning specialists with the essential information on data entry goals so they can quickly find what they need to know to stay on track.

Objective: All data entry is completed

Goals	Forms
Staff enter pre-measures by the families' 8th completed visit	ASQ-3 ASQ:SE-2 PIEL or PICCOLO
Staff enter mid-measures by the families' 46th completed visit	ASQ-3 ASQ:SE-2 PIEL or PICCOLO
Staff enter post-measures by the families' 88th completed visit	ASQ-3 ASQ:SE-2 PIEL or PICCOLO
Staff complete between 37 and 46 visits with enrolled families by the middle of the program (30-36 weeks)	Scheduler
Staff complete between 74 and 92 visits with enrolled or completed families by the end of the program (65-85 weeks)	Scheduler
Staff enter at least one referral per family	Referrals

Objective: All data are collected at the correct time

Goals	Forms
Staff collect pre-measures between the intake date and 42 days from the program start date	ASQ-3 ASQ:SE-2 PIEL or PICCOLO
Staff collect mid-measures between 128 and 297 days from the program start date	ASQ-3 ASQ:SE-2 PIEL or PICCOLO
Staff collect post-measures between 255 and 594 days from the program start date	ASQ-3 ASQ:SE-2 PIEL or PICCOLO
Staff provide developmental screeners that match the child's age	ASQ-3 ASQ:SE-2

Objective: Program standards are being followed

Goals	Forms
Staff enter a follow-up action or referral for each child who scored "slightly delayed" or "delayed" on developmental screener	ASQ-3, ASQ:SE-2, or Referrals
Families exit the program within 24 months	Program Completion survey
Child's age is between 16 and 35 months at their first visit	Family Information form (Date of birth)

Objective: All data are entered on time

Goal	Forms
Staff enter all data collection forms within ParentChild+'s recommended time frame First half of Family Information form, by 8th completed visit Second half of Family Information form, by 46th completed visit All other forms, within 30 days from the administration date	Family Information form Scheduler ASQ-3 ASQ:SE-2 PIEL or PICCOLO Referrals

---

Reminder about using external databases

Often, local sites are required to enter data into an external database. In those cases, we recommend the local sites work with their data support team member and state director to schedule a data file share each January. The data file share eliminates duplicate data entry and ensures the local site meets data collection requirements. The data file share ensures the local site meets data collection requirements without having to enter the same information into DAISY. For example, if your site requires you to enter visits into another database, you will not have to enter visits into DAISY. What this looks like in practice varies depending on the data type and source. This is why we strongly recommend sending a sample data file before the data file share in January.

For more details on different types of data exports, please refer to these articles:

How to submit ASQ questionnaire data that was originally entered on ASQ Online?

How to share data files when visit information is entered into another database?

How to share data files when referral information is entered into another database?