What are data entry goals?

This article walks supervisors and coordinators through the HBCC Model's data entry goals that are used during data quality check-ins.

Local site staff and national center staff use the ParentChild+ data quality framework to measure data quality within their respective organizations. To assist in workflow management, we design data entry goals to specify data entry expectations for our entire network; however, they do not serve as performance standards.

The purpose of listing each data entry goal is to provide coordinators and early learning specialists with the essential information on data entry goals so they can quickly find what they need to know to stay on track.

Objective: All data entry is completed

Goals	Forms
Staff enter the number of potential providers interacted with during the recruitment effort	Recruitment efforts
Staff enter key data elements in the Provider Information form Number of children in care Children in care with developmental delays and disabilities (beginning Fall 2026) Provider's license status	Provider Information form
Staff complete 24 visits with enrolled providers by the middle of the program (16 weeks)	Scheduler
Staff completed 48 visits with completed providers by the end of the program (24-32 weeks)	Scheduler
Staff enter one visit record for each month the provider is enrolled in the program	Visit record
Staff enter pre-measures by the providers' 8th completed visit	Provider Survey CCIS or FCCERS-R
Staff enter post-measures by the providers' 48th completed visit	Provider Survey CCIS or FCCERS-R
Staff update referral status after following up with the provider	Referrals

Objective: All data are collected at the correct time

Goals	Forms
Staff collect pre-measures by the providers' 8th completed visit	Provider Survey CCIS or FCCERS-R
Staff collect post-measures between the providers' 46th and 48th completed visit	Provider Survey CCIS or FCCERS-R

Objective: All data are entered on time

Goal	Forms
Staff enter all data collection forms within ParentChild+'s recommended time frame Recruitment efforts, within 90 days from the event date Referral status update, within 90 days from the initial referral All other forms, within 30 days from the administration date	Recruitment efforts Provider Information form Scheduler Visit Record Provider Survey CCIS or FCCERS-R Referrals

---

Reminder about using external databases

Often, local sites are required to enter data into an external database. In those cases, we recommend the local sites work with their data support team member and state director to schedule a data file share each January. The data file share eliminates duplicate data entry and ensures the local site meets data collection requirements. The data file share ensures the local site meets data collection requirements without having to enter the same information into DAISY. For example, if your site requires you to enter visits into another database, you will not have to enter visits into DAISY. What this looks like in practice varies depending on the data type and source. This is why we strongly recommend sending a sample data file before the data file share in January.

For more details on different types of data exports, please refer to these articles:

How to share data files when visit information is entered into another database?

How to share data files when referral information is entered into another database?